Privacy Policy
Effective Date: [9/12/35]
Holistic College Counseling (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website (the “Site”) or use our services.
1. Information We Collect
We collect both personal information and non-personal information to provide and improve our college counseling services.
Personal Information
You may provide personal information when you:
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Submit a contact form
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Schedule a free consultation
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Book or purchase a package
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Communicate with us via email or forms
Examples of personal information include:
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Full name
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Email address
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Phone number
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High school and graduation year
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Academic history (transcripts, GPA, test scores)
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Essays, resumes, extracurricular information
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Billing details (if applicable)
Automatically Collected Information
When you visit our Site, we may automatically collect:
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IP address
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Browser type and device
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Pages visited and time spent
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Referring website or source
This information is collected through cookies, analytics tools (e.g., Wix Analytics), and similar technologies.
2. How We Use Your Information
We may use the information we collect to:
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Provide college counseling and admissions services
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Schedule consultations and manage your account
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Communicate with you about your application process or service updates
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Personalize and improve our website and offerings
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Send promotional or informational emails (if you opt in)
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Analyze usage trends to improve user experience
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Comply with legal obligations or enforce our Terms
3. How We Share Your Information
We do not sell your personal data. We may share your information with trusted third parties in the following cases:
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Service Providers: We may use Wix, Calendly, email services, or payment processors to deliver services. These providers are obligated to keep your data secure and confidential.
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Legal Requirements: We may disclose personal information when required by law or to protect our legal rights.
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With Consent: We may share data with colleges, recommenders, or outside consultants only with your express permission.
4. Data Security
We take reasonable steps to protect your information using industry-standard safeguards. While no system is 100% secure, we use administrative, technical, and physical safeguards to protect against unauthorized access, misuse, or disclosure.
5. Your Rights and Choices
You have the following rights:
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Access or update your personal information
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Request deletion of your information, subject to legal or service-based obligations
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Withdraw consent where processing is based on consent
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Opt-out of promotional communications at any time
To exercise these rights, please contact us at [info@holisticcollegecounseling.com].
6. Data Retention
We retain your personal information only as long as needed to provide services or as required by law. Academic records and consultation notes may be kept for reference purposes unless deletion is requested.
7. Children’s Privacy (COPPA & FERPA)
Our services may involve high school students under the age of 18. We do not knowingly collect personal information from children without verifiable parental consent. If you are a parent or guardian and believe we have collected your child’s information improperly, please contact us immediately.
We are committed to protecting student educational records and will comply with FERPA regulations where applicable.
8. Cookies and Tracking
Our Site may use cookies or analytics services to:
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Understand how users engage with the Site
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Enhance navigation and user experience
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Track conversions (e.g., free consultation form completions)
You can control cookies via your browser settings. Disabling cookies may affect certain features of the website.
9. Third-Party Links
Our Site may link to external websites (e.g., colleges, testing platforms). We are not responsible for the content or privacy practices of these third-party sites.
10. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated “Effective Date.” Your continued use of the Site constitutes your acceptance of any changes.
11. Contact Us
If you have any questions about this Privacy Policy or your data rights, please contact us at:
Holistic College Counseling